Procurement Policy

 
DOCUMENTS & INFORMATION

 

 

As a rule, ESCWA will only consider registered suppliers when establishing a short list for an Invitation to Bid (ITB), a Request for Proposals (RFP) or a Request for Quotation (RFQ). ESCWA has established evaluation criteria, which are used to ensure fairness, transparency, and equitable geographical distribution in the selection of vendors. The short list of suppliers for a tender in respect of a particular product or services is created in accordance with the following criteria:

  • Suppliers that were previously successful, together with the next most competitive bidder(s) if any, in providing the requirement.

  • Newly registered suppliers.

  • Suppliers from developing countries and countries in economic transition.

  • Suppliers from ESCWA region countries.

ESCWA uses a competitive bidding procedure to meet its procurement requirements, which takes into consideration the "value for money" concept. Common policy for procurement action involves the following principles:

  • Timely acquisition of goods, work or services to ensure the effective and efficient use of resources in a competitive and transparent manner.

  • Meeting the essential technical specifications of equipment and supplies purchased.

  • Promoting standardization to the greatest extent possible.

  • Giving due consideration to the importance of attaining an equitable distribution of procurement sources.

  • Anticipating and procuring supplies in sufficient quantities in order to meet annual requirement.

  • Ensuring that goods purchased are received by ESCWA in a timely manner, in good condition and at the lowest possible cost.

Responsibility for meeting the procurement needs of ESCWA rests solely with the Procurement and Travel Unit. This responsibility involves ensuring the legality of contracts in accordance with the United Nations regulations and rules.